Registration Policies


Items specific to US and Canadian Programs are listed below. The following policies apply to all programs. Late fee is charged for registrations submitted within 45 days of meeting.

  • Payment of registration fee (and hotel deposit if applicable) is due in full upon registration. Registration will not be processed until payment is received.
  • Hotel reservations booked through the International Foundation are made on a date-received basis until 30 days prior to the meeting (based on availability), due to hotel cutoffs and penalties. After that date, you must make independent hotel arrangements. To receive the conference rate, reservation must be reserved through the International Foundation. Best available rate/hotel will be assigned if necessary.
  • Name replacements do not incur administrative fee. Fill out a registration form for the new individual and indicate the name of the person being replaced.
  • Acceptance of the registration policy acknowledges that a third party can register and submit payment on my behalf for attendance at an International Foundation meeting. If you wish to opt-out please contact the registration office at or (888) 334-3327, Option 2.
  • Third Party Administrators: You must obtain prior consent to register an individual for an International Foundation program. Acceptance of this policy acknowledges that you have the authority to register the individual. A confirmation email will be sent to yourself and the registrant when submitting - confirming their registration.

US Programs

  • Payment accepted in U.S. funds by check, money order or credit card (VISA, MasterCard, Discover or American Express).
  • Registration with check payment - Mail to: P.O. Box 689954, Chicago, IL 60695-9954.

Canadian Programs

  • Payment accepted in Canadian funds by cheque, money order or credit card (VISA, MasterCard, Discover or American Express).
  • Registration with cheque payment - Mail to: P.O. Box 2406, Station A, Toronto, ON M5W 2K6.
  • Tax exempt organizations must submit Exemption Certificate with registration (for Canadian meetings held in Canada) to avoid GST/PST/HST charges.

NEW--Meeting and/or Hotel Cancellations Effective for all 2019 Programs

  • All cancellations and transfers must be in writing and will be subject to the fees outlined below. Fee structure is based on the registration fee payment.

  • All International Foundation programs, including HBCE and preconference programs are subject to this policy.

  • When canceling a program, registrants have the option to be refunded the balance after the reduction as described below, or they may transfer the balance (less any deduction outlined below) toward a program in the following year.  Any transfer credits will be held on account through December 31 of the year following the original educational program meeting date. All credits will be forfeited after December 31 of that year.

  • For no shows without an advance cancellation notification, the International Foundation will continue to keep all fees collected (hotel, registration, etc.)

Cancel or Transfer – 60+ days of meeting Cancel or Transfer – 31-59 days of meeting Cancel or Transfer – Within 30 days of meeting Cancel or Transfer Within 3 days* of Arrival On or after opening day
of the program
10% of registration fee paid.
Hotel deposit refunded.
25% of registration fee paid.
Hotel deposit refunded.
50% of registration fee paid.
Hotel deposit refunded.
50% of registration fee paid.
Hotel deposit forfeited.
All registration fees and hotel deposits forfeited.

* 5 days for Disney properties.

Meeting and/or Hotel Cancellations--All Programs Being Held in 2018

All requests must be in writing to the International Foundation.

Meeting Cancellation & Transfers are subject to an administrative fee per program of:

  • Cancels 
    • Prior to 30 days of the program-$50 per meeting day per program
    • Within 30 days of the program-50% of the registration fee per program
    • On or after opening day of the program-forfeiture of all registration fees
  • Transfers
    • $50 per meeting 
  • Transfer options–Note :Funds can be used by anyone representing the same organization
    • Cancel a meeting and transfer the fees to another meeting.
    • Hold the funds on account to be used for a future meeting. Funds held on account must be used by the end of December the year after the meeting was canceled. Funds not utilized by the end of this time will be refunded, minus the administrative charge ($50 per meeting day) as published for the meeting originally registered to attend.

Hotel Cancellations - Hotel cancellations received within the hotels penalty window will be subject to one night’s room rate plus tax. Within 7 days of your arrival also contact the hotel directly.

Consent to Use Photographic Images

By registering, attending or participating in the International Foundation of Employee Benefit Plans (IFEBP) conferences, meetings and/or other activities, you hereby grant IFEBP permission to use and distribute (now and in the future) your name, image, performance and/or voice as they may appear in photographs, video recordings and audiotapes of such IFEBP events and activities. Such use may include, but is not limited to, live video broadcast and/or streaming video, DVDs’ and other recordings of IFEBP events and activities, websites, brochures and other promotional materials used to promote IFEBP events, programs, products and services.

For more information regarding administrative policies such as complaint and refund, please contact our offices at(888) 334-3327, Option 2 or .