Payroll Specialist




Pasadena, CA

Job Type:


Job Description:

Position Overview

The Payroll Specialist is responsible for performing complex work involved in the organizations payroll, maintaining employee payroll information in an information data system, auditing and processing incoming payroll data, compiling and administering salary increases and retro pay, assisting employees with applicable forms and processes and performing related work as required.

Essential Job Functions

• Perform complex and specialized work related to the preparation, processing and maintenance of payroll; ensure the correct and timely allocation of wages.
• Obtain supervisory approval of time card discrepancies.
• Updates payroll records by entering changes in exemptions and direct deposit information.
• Resolves payroll discrepancies by collecting and analyzing information.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Process incoming garnishment requests.
• Maintains completed payroll records for auditing purpose; assist auditors (e.g. data, answers to questions, etc.) for the purpose of providing required information.
• Run payroll related reports to assist in finding potential discrepancies and resolve discrepancies appropriately.
• Develop, prepare and maintain reports using various databases and reporting systems for administrative needs.
• Perform monthly bank reconciliations.
• Prepare Year-End payroll processing; issue W-2 Wage and Tax Statements.


• Microsoft Office- Outlook, Word, Excel
• General knowledge of principles, practices and methods of office procedures and practices including records management and document processing.
• Comprehend and perform complex payroll work with accuracy; develop and maintain payroll related reports.
• Knowledge of current methods, practices and terminology used in payroll, statistical, financial and record keeping.
• Ability to perform research, data compilation, analysis and evaluation and take corrective action as needed.
• Strong organizational skills with attention to detail and accuracy.
• Ability to prioritize and meet deadlines.

Physical demands and work environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this job, the employee is frequently required to sit for extended periods of time; talk, hear, walk, stand, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
Work environment: Work is performed indoors in an office setting. The noise level is low.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Fax: 626-356-3531

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