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Posted on 10/28/2020

Assistant Fund Administrator




Located in the Cleveland, Ohio area, currently seeking an Assistant Fund Administrator to oversee the benefits administration and financial accounting for several small, multiemployer health and retirement (defined benefit and defined contribution) plans. This position reports directly to the Fund Administrator, who reports to the Boards of Trustees of the various Funds.

The Fund Office provides administrative services for the benefit plans provided by three different local unions, including three (3) health plans, three (3) defined benefit plans, three (3) defined contribution plans and a supplemental unemployment benefit plan. The Assistant Fund Administrator assists in the oversight of all aspects related to the administration of the Funds, including day-to-day management responsibility for the operational, organizational and financial administration. The successful candidate will work closely with the Fund Administrator to ensure prompt and accurate delivery of benefits and service to participants. The Funds provide benefits to a combined total of approximately 3,700 active members and their eligible dependents as well as 4,300 retirees and beneficiaries.

This is a working management position. The Assistant Fund Administrator must effectively direct, work alongside, motivate, oversee training and evaluate performance for approximately six (6) Fund Office staff. The Assistant Fund Administrator must interact collaboratively with the Fund Administrator, participants, employers, professional advisors, Trustees and colleagues at all levels both inside and outside the organization.

Specific responsibilities include, but are not limited to, assisting in completion of the following:
• Day-to-day operations: Ensure financial and operational accuracy and compliance of the administration of the Funds; establish and monitor operational policies, procedures and standards to ensure efficiency, accuracy and prompt, accurate service to participants; prioritize workloads; maintain appropriate audit and control procedures for benefit payments to members, including calculation and verification of final benefits; handle escalated customer service issues.
• Financial Accounting: Maintain general ledger and other financial records for all of the Funds and prepare cash flow reports and monthly financial statements; ensure completion of all transfers and other cash management duties; complete monthly bank reconciliations; monitor investments for compliance with Funds’ investment policies; coordinate employer payroll audits; work closely with the Fund Administrator and outside auditors in the preparation of year end schedules, financial statements, and annual compliance reporting, including 5500, 990’s and Summary Annual Report and completion of annual audits.
• Compliance: Assist with assuring that operational procedures comply with plan rules and local, state, and federal regulations; consult with outside professionals on compliance matters as needed; assist Fund Administrator and professionals with submission of government mandated forms; remain familiar with plan provisions for all of the Funds and about new regulations or other situations affecting the Funds.
• Communications: Assist with communicating plan and policy changes to staff, participants, employers, unions, and other plan professionals and colleagues; complete and distribute participant communications and notices on time;; communicate with participants, professional advisors, governmental agencies, employers, unions and Trustees.
• Board meetings: Prepare and present routine and periodic management reports related to benefit administration/operations; assist with coordination of Board meetings and materials for meetings using cloud-based software to distribute meeting materials and to conduct electronic meetings when appropriate attend live and virtual Board, committee and other meetings as directed by Fund Administrator.
• Systems and technology: Assist in the maintenance and updating of systems to support the Funds’ recordkeeping, benefit processing and participant service needs; Assist IT professionals with the development of system requirements and implementation of the new benefits administration systems and tools.

The ideal candidate will meet the following requirements:
• Work Experience: Minimum of five (5 years of experience demonstrating increased responsibility in benefit plan administration (pension and health) or related experience; minimum of three (3) years of management level experience required, Accounting experience required. Experience in working with ERISA benefit plans, particularly in Taft-Hartley or collective bargaining environments, is preferred.
• Educational Background: Bachelor’s degree required; advanced degree (e.g., MBA) or CEBS certification preferred.
• Special Skills or Credentials: The ideal candidate will have experience providing accounting and financial reporting functions, including experience with QuickBooks; extensive knowledge of employee benefit plans and related governmental/legislative regulations (ERISA, DOL, IRC, HIPAA/HITECH, ACA, PPA, etc.) including knowledge of plan design and interpretation; demonstrated management and judgment skills; exceptional interpersonal and communication (written and oral) skills; be detail oriented, highly organized, have business acumen and strong analytical skills, including the ability to interpret operational, auditing and financial information; have a thorough knowledge of and appreciation for the regulatory and political environment; and the ability to act with autonomy. Proficiency with current MS Office suite and experience with benefits administration systems (e.g., ISSI) required. Some travel required.

To Apply:
The Funds offer a competitive salary and a superior benefits package. The Funds are an affirmative action employer and encourage applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability.

To apply, please send your resume and salary requirements to

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