Registration Policies

Items specific to US and Canadian Programs are listed below. The following policies apply to all programs. Late fee is charged for registrations submitted within 45 days of meeting.

  • Payment of registration fee (and hotel deposit if applicable) is due in full upon registration. Registration will not be processed until payment is received.
  • Hotel reservations booked through the International Foundation are made on a date-received basis until 30 days prior to the meeting (based on availability), due to hotel cutoffs and penalties. After that date, you must make independent hotel arrangements. To receive the conference rate, reservation must be reserved through the International Foundation. Best available rate/hotel will be assigned if necessary.
  • Name replacements do not incur administrative fee. Fill out a registration form for the new individual and indicate the name of the person being replaced.
  • Acceptance of the registration policy acknowledges that a third party can register and submit payment on my behalf for attendance at an International Foundation meeting. If you wish to opt-out please contact the registration office at or (888) 334-3327, Option 2.
  • Third Party Administrators: You must obtain prior consent to register an individual for an International Foundation program. Acceptance of this policy acknowledges that you have the authority to register the individual. A confirmation email will be sent to yourself and the registrant when submitting - confirming their registration.

US Programs

  • Payment accepted in U.S. funds by check, money order or credit card (VISA, MasterCard, Discover or American Express).
  • Registration with check payment - Mail to: P.O. Box 689954, Chicago, IL 60695-9954.

Canadian Programs

  • Payment accepted in Canadian funds by cheque, money order or credit card (VISA, MasterCard, Discover or American Express).
  • Registration with cheque payment - Mail to: P.O. Box 2406, Station A, Toronto, ON M5W 2K6.
  • Tax exempt organizations must submit Exemption Certificate with registration (for Canadian meetings held in Canada) to avoid GST/PST/HST charges.

Meeting and/or Hotel Cancellation Policy

  • All cancellations and transfers must be in writing and will be subject to the fees outlined below. Fee structure is based on the registration fee payment.

  • All International Foundation programs, including HBCE and preconference programs are subject to this policy.

  • When canceling a program, registrants have the option to be refunded the balance after the reduction as described below, or they may transfer the balance (less any deduction outlined below) toward a program in the following year.  Transfer credits will be held on account through December 31 of the year following the original educational program meeting date. All credits will be forfeited after December 31 of that year.

  • For no shows without an advance cancellation notification, the International Foundation will continue to keep all fees collected (hotel, registration, etc.)

Cancel or Transfer – 60+ days of meeting Cancel or Transfer – 31-59 days of meeting Cancel or Transfer – Within 30 days of meeting Cancel or Transfer Within 3 days* of Arrival On or after opening day
of the program
10% of registration fee paid.
Hotel deposit refunded.
25% of registration fee paid.
Hotel deposit refunded.
50% of registration fee paid.
Hotel deposit refunded.
50% of registration fee paid.
Hotel deposit forfeited.
All registration fees and hotel deposits forfeited.

* 5 days for Disney properties.

Consent to Use Photographic Images

By registering, attending or participating in the International Foundation of Employee Benefit Plans (IFEBP) conferences, meetings and/or other activities, you hereby grant IFEBP permission to use and distribute (now and in the future) your name, image, performance and/or voice as they may appear in photographs, video recordings and audiotapes of such IFEBP events and activities. Such use may include, but is not limited to, live video broadcast and/or streaming video, DVDs’ and other recordings of IFEBP events and activities, websites, brochures and other promotional materials used to promote IFEBP events, programs, products and services.

Guest Policy

The International Foundation of Employee Benefit Plans is committed to providing a productive, welcoming and safe learning environment for all program registrants and International Foundation staff.

To foster an environment that is conducive to learning, only program registrants (no registrant guests) are permitted into educational programs. This includes children or other dependents, regardless of age. As these programs are designed for those with fiduciary responsibilities, no persons under the age of 18 are permitted to attend. Some general sessions at larger events such as the opening presentation at the Annual Conference are designated as being open for a broader audience; in that event it will be noted in program materials that guests are permitted into these programs.

Educational Program registrants needing special accommodations due to a disability in order to fully participate in the educational program are encouraged to contact the International Foundation Registration Department in advance of the program so that appropriate arrangements can be made.

All participants, including but not limited to, attendees, speakers, volunteers, exhibitors, International Foundation staff, service providers and others are expected to abide by this policy.

For more information regarding administrative policies such as complaint and refund, please contact our offices at (888) 334-3327, Option 2 or .