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Collection Procedures Institute Session Schedule, Speakers and Handouts

Session handouts were available to registered attendees from Wednesday, September 14 through Friday, November 4. Please contact edprog@ifebp.org if you have questions or need assistance.

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Monday, September 19

8:00 AM – 9:15 AM

CL01  Team Collections

Christopher E. Brecht, GBA, RPA Panelist
Chief Executive Officer
Carday Associates
Columbia, MD

Jacquelyn K. Coyle, CFE, CPA Panelist
Partner
Novak Francella LLC
Philadelphia, PA

Stephen J. O'Sick Panelist
Fund Administrator
Bricklayers and Allied Craftworkers Local #2, New York Joint Benefits Funds
Albany, NY

Travis J. Ketterman, GBA, GBA Panel Facilitator
Partner
Whitfield McGann & Ketterman
Chicago, IL

Collecting employer contributions requires a team of people, each with different roles and skills. This session will feature a panel of all those involved in the collections process: trustee, attorney, auditor and administrator. The session will help you understand the role of each team member and best practices for the team to be most effective. (#4—Collections)

9:30 AM – 10:45 AM

CL02  Understanding Your Fiduciary Responsibilities in Collections

Jack R. Wilkerson Moderator
Administrative Consultant and Collections Attorney
Air Conditioning and Refrigeration Industry Joint Trusts
Anaheim, CA

James K. Estabrook, Esq. Speaker
Shareholder
Lindabury, McCormick, Estabrook & Cooper, P.C.
Westfield, NJ

This session will consider fiduciary standards relating to your collections program. Topics include: • Understanding your fiduciary responsibility to collect—ERISA standards • Monitoring plan professionals • Prohibited transactions • Duty to audit • Avoiding conflict • Policies and procedures you need to have • DOL position and activities. (#4—Collections)

11:00 AM – 12:15 PM

CL03  The Collections Process

James E. Murray Moderator
Operations and Estimating Manager
Ford Construction Company, Inc.
Lodi, CA

Paula D. Allphin Co-Speaker
Administrator
American Benefit Corporation
Cincinnati, OH

Rachel R. Parisi, CEBS Co-Speaker
Attorney
Ledbetter Parisi LLC
Dayton, OH

This session will provide an overview of the collections process and how your collections program should be structured, including: • Procedures and processes • Collective bargaining agreements • Participation agreements • Activation of the delinquency process • Delinquency committees • Settlements • Arbitration. (#4—Collections)

1:45 PM – 3:00 PM

CL04  Collection Operations

Paula D. Allphin Co-Speaker
Administrator
American Benefit Corporation
Cincinnati, OH

Rachel R. Parisi, CEBS Co-Speaker
Attorney
Ledbetter Parisi LLC
Dayton, OH

Stephen J. O'Sick Moderator
Fund Administrator
Bricklayers and Allied Craftworkers Local #2, New York Joint Benefits Funds
Albany, NY

This session will focus on the operational aspects of administering your collections program, including: • Administrative role • Data access and security • Notifications • Sample documents • Employer training • Outstanding CBAs • Payroll audit selection. (#4—Collections)

3:15 PM – 4:30 PM

CL05  Conducting an Effective Payroll Audit Program

Jacquelyn K. Coyle, CFE, CPA Co-Speaker
Partner
Novak Francella LLC
Philadelphia, PA

Kyle S. Whittemore Moderator
Payroll Compliance Partner
Lindquist LLP
San Ramon, CA

Philip R. Vivirito Co-Speaker
Director, Payroll and Compliance Auditing
Bond Beebe, Accountants & Advisors
Bethesda, MD

There are many players who contribute to an efficient payroll audit. This session will look at the players, the process and the policies you should have in place, including: • Payroll auditor, union officials, fund office staff and trustees • What your audit program should contain • For cause vs. random • Information that should be reviewed • Cash disbursement journal • The audit report • Policies you need • Questions you should ask your auditor. (#4—Collections)