Job Posting

Midwest Operating Engineers Benefit Funds
Posted on 11/1/2022

Assistant Fund Administrator

Midwest Operating Engineers Benefit Funds



CEBS Designation



The Midwest Operating Engineers Fringe Benefit Funds (“Funds”) located in the Chicago area (Countryside, IL) are currently seeking an Assistant Fund Administrator, reporting directly to the Executive Director. The Funds consist of five (5) Taft-Hartley benefit plans, including health, pension, retirement enhancement (a self-directed defined contribution plan), vacation, and apprenticeship. The Funds provide benefits to approximately 12,500 active members and their eligible dependents as well as 9,500 retirees and beneficiaries. The Funds have assets in excess of $7 billion and covers construction workers in the Chicago area.

The Assistant Fund Administrator, under the general direction of the Executive Director, is responsible for overseeing the administration of Fringe Benefits to members of the International Union of Operating Engineers Local 150, including the following: Health and Welfare Fund, Pension Fund, Vacation Fund, Retirement Enhancement Fund, Retiree Medical Savings Plan, and the Apprenticeship Fund. The Assistant Fund Administrator has day-to-day responsibility for the operational, technical, and organizational administration of the Funds and ensures that all operational procedures are in compliance with plan rules and local, state, and federal regulations. This is a working management position. The Assistant Fund Administrator must effectively set goals for, direct, work alongside and motivate Fund Office staff. The Assistant Fund Administrator must interact collaboratively with the Executive Director, participants, employers, professional advisors, Trustees, and colleagues at all levels both inside and outside the organization.

• Oversees and monitors the day-to-day administration of the Funds to ensure financial and operational accuracy and compliance.
• As a working manager, oversees and/or participates in performing the following day-to-day activities:
• Provide customer service to participants, ensuring accuracy and quality of work.
• Receives and responds to inquiries from participants, Trustees, Carriers, Fund professionals, and others as appropriate.
• Prepares routine and non-routine correspondence to participants requiring judgment as to content, accuracy, and completeness. Researches background materials as needed.
• Participates actively with the Executive Director in strategic business planning process and implements short- and long-term goals and objectives of the Funds.
• Monitors turnaround time and accuracy of the processing of employer contributions, enrollment forms, eligibility changes, claims payments, pension applications, and withdrawal liability program.
• Responsible for supporting external audits and implementing internal accounting controls.
• At the direction of the Executive Director, establishes and monitors Fund policies, procedures and standards to ensure a level of professionalism and prompt, accurate service to members. Periodically reviews and reengineers processes and procedures to ensure efficiency and accuracy.
• Attend all Board of Trustee Meetings and participate in the Benefit Appeals Committee, Delinquency Committee, and the Investment Committee.
• Maintains necessary records in accordance with local, state, and federal regulations.
• Stays up to date on all aspects of multiemployer fund administration.
• Performs special projects and other duties as assigned.

• Directly supervises Funds Office staff.
• In conjunction with Executive Director, provides vision, leadership, guidance, and motivation to Fund Office staff.
• At the direction of the Executive Director, ensures appropriate staffing levels are maintained and utilized effectively to accomplish the short- and long-term goals and objectives of the Funds.
• Works with the Human Resources Department to develop and implement training for Fund Office staff in order to maintain current knowledge/skills and ensure professional growth.
• Conducts performance evaluations for all direct reports.
• Assists the Executive Director in the negotiations of collectively bargained agreements for Fund Office staff as requested
• Works with the Executive Director and Human Resources Department to address and resolve staff complaints/grievances.

Regulatory Compliance:
• Works with the Executive Director to ensure compliance with administrative, operational, and regulatory procedures for administration of the Funds.
• At the direction of the Executive Director, may consult with outside professionals (e.g., auditors, attorneys, actuaries, investment managers, custodian, etc.) on compliance matters/requirements as needed.

Job Qualifications and Skills:
• Bachelor’s degree or comparable experience required. MBA and/or CEBS certification preferred.
• Five (5) to seven (7) years’ experience in benefit plan administration (health and welfare and/or pension plans) or relevant related experience.
• Three (3) or more years of supervisory experience required.
• Experience in Taft-Hartley or collectively bargained environment preferred.
• Solid knowledge of employee benefit plans, ERISA, HIPAA and other related governmental/ legislative regulations.
• Proficiency with current technology and Microsoft Office products.

Special skills that are required include:
• A professional with demonstrated leadership skills, excellent judgment and strong work ethic.
• Strong project management skills, including the ability to develop and implement short and long-term objectives.
• Excellent interpersonal skills, including the ability to interact with staff at all levels of the organization as well as outside professionals and service providers.
• Detail oriented with strong analytical skills, including ability to interpret financial and operating information.
• Exceptional written and oral communication and public relations skills.
• Flexible, team player that can lead effectively as well as provide support to others in leadership roles.
• Highly organized with the ability to motivate others to be organized.
• Ability to hire, develop and direct Fund Office staff in the areas of technical operations and employee benefit administration.
• Appreciation for regulatory and political environment.

Annual Salary Range: $150,000 - $175,000

To apply, please send a cover letter, your resume and salary requirements to Attention: Kimberly L. Webb, Human Resources Manager.

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