BASIC FUNCTION & RESPONSIBILITY:
Administer the employee benefits program for the District including coordination with providers to ensure efficient delivery of services. Develop and recommend strategies for benefit program enhancements, communication campaigns providing education to employees on preventative/wellness and plan coverage.
CHARACTERISTIC DUTIES & RESPONSIBILITIES:
Management of Administrative, Fiscal and/or Facilities Functions:
Communicate with insurance carriers and develop resolutions for administrative issues and problems to ensure that benefit services provided to employees is consistent with policy standards.
Develop RFP documents; coordinate with District Purchasing office and Insurance Consultant to develop bidding of District Insurance Benefit Plans.
Conduct benefits orientation meetings, including presentations of benefit plans, consultation with employees, and enrollment of new employees.
Coordinate annual open enrollment process, including making group presentations and preparing distributing, and receiving materials and forms.
Resolve administrative problems with insurance carrier representatives.
Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA) and Health Insurance Portability and Accountability Act (HIPAA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents.
Provide advice and direction in the development and implementation of the on-line benefits module of the Employee Self Service application.
Review reports detailing medical claims; maintain files and records of all employees covered by insurance; analyze trends in benefits usage, and recommend necessary changes; serve as liaison between employees and third party administrators regarding claims as well as insurance consultant.
Enter, monitor and maintain initial entries to the payroll and benefits system; verify pay authorizations.
Initiate, research, recommend and prepare informational materials on benefit programs, plans and procedures; stay current with applicable insurance/retirement laws, rules and regulations; assist department visitors as necessary; and, assist with a variety of special projects.
Initiate audits of benefit claims when information suggests that benefits were not administered appropriately. Develop communication campaign to inform employee as deemed necessary.
Provide recommendation to management to ensure continual compliance with laws and regulations, as well as development of streamlined approaches to maintaining data and administering benefit plans.
Ensure compliance with all federal, state, and local laws and policies relating to payroll and benefits to include, but not limited to Teacher Retirement System(TRS)/TRS Active Care, COBRA, Family Medical Leave Act (FMLA), HIPAA, 457 Plans, 403 (b) plans, Medical/Dependent Care Savings Accounts.
Provide administration over ACA tracking and reporting requirements under the Internal Revenue Service.
Develop reports of premiums paid and prepare invoice documentation for funds due to insurance providers.
Coordinate departmental activities with other District offices and administrators and provide assistance to requesting departments.
Follow District and department policies and procedures.
KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of federal, state, and local laws and policies relating to payroll, benefits, and leaves.
Knowledge of administration of employee benefits programs.
Knowledge of human resource/benefit plans and trends.
Knowledge of computerized record keeping and records.
Knowledge of interviewing/advising techniques.
Knowledge of district payroll rules and regulations.
Knowledge of acceptable supervisory practices
Skill in applying policies and procedures to District payroll systems.
Skill in communicating effectively verbally and in writing.
Skill in handling hostile, conflict, and uncertain situations.
Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and presentations.
Skill in making group presentations.
Skill in compiling information into reports
Skill in delivery of services throughout the learning community, assigned area, and customers.
Skill in coordinating the collaborations of assigned vertical and horizontal systems to support high student achievement and customer satisfaction.
Skill in interpreting and disseminating insurance and benefits information.
Skill in preparing and maintaining accurate records.
Ability to organize and prioritize work responsibilities.
Bachelor’s degree from an accredited college or university and three years of related experience or equivalent combination of education and experience.
Other: Round Rock ISD practices site-based management. What this means in terms of employment is that each principal/director is responsible for hiring for his or her own campus/department.
All have access to the on-line applicant database and schedule their own interviews.
Only candidates selected for interviews will be contacted.