District 1199C Pension and Benefit Funds
The Boards of Trustees of the District 1199C Benefit & Pension Funds for Hospital and Health Care Employees – Philadelphia and Vicinity, located in Philadelphia, Pennsylvania, are currently seeking an Executive Director to oversee operation and administration of three (3) Taft-Hartley multiemployer funds in Philadelphia, PA.
The three funds include a defined benefit pension plan (the “Hospital Pension Plan”) with approximately $300 million in assets and approximately 11,040 participants (including active participants, retirees and terminated vested participants); a health & welfare plan (the “Benefit Plan”) with approximately $18 million in assets and approximately 6,110 covered participants (including active participants and retirees); and a defined contribution plan (the “Nursing Home Pension Plan”) with approximately $55 million in assets and approximately 7,150 participants (including active participants, retirees and terminated vested participants). The Benefit Fund is self-administered and, except for dental claims and retiree prescription drug coverage through LaborFirst, is self-insured. The Benefit Fund provides health benefits (medical, hospital, surgical, major medical, and dental), prescription drug, death and accidental death and dismemberment, disability, hearing aid and vision benefits. Each Fund is governed by a joint Board of Trustees consisting of representatives appointed by the District 1199C, National Union of Hospital and Health Care Employees, AFSCME, ALF-CIO and representatives elected by contributing employers in the hospital, nursing home and healthcare industry.
The Executive Director reports to the Boards of Trustees. The Executive Director manages the Fund Office, which currently has a staff of 19 full-time employees. The Executive Director has the overall leadership responsibility for overseeing and managing the day-to-day administration of the Funds in accordance with all respective Trust Agreements, Plan Documents, direction from the Trustees/Directors, and relevant laws and regulations. Specific responsibilities of the Executive Director include, but are not limited to, the following:
• Day-to-day operations – Establish operational policies and procedures and direct Fund Office staff to provide efficient, accurate and prompt service to participants and ensure the timely and accurate processing of benefit applications and delivery of benefits; review and recommend processes, procedures, policies, internal controls and audit functions for the Fund Office; make benefit eligibility determinations in accordance with plan rules and provide final approval for benefit calculations and payments; review difficult or complex appeals, inquiries or escalated customer service issues that cannot be routinely handled by the Fund Office staff.
• Fund Office Staff - Effectively set goals for, direct and motivate the Fund Office staff; oversee development and training of staff to maintain current knowledge/ skills and ensure professional growth and maintain appropriate staffing levels.
• Leadership - Interact collaboratively with the Boards of Trustees, participants, employers, professional advisors and colleagues at all levels both inside and outside the organization; represent the Funds in all aspects of leadership, management, strategic planning, public relations, and negotiations, as determined by the Boards of Trustees.
• Compliance - Consult with outside professionals on compliance matters as needed to develop, implement, and monitor policies, programs, standards and procedures to ensure compliance with all relevant local, state and federal laws; assist in submission of government mandated forms on behalf of the Funds.
• Financial - Oversee all financial matters related to the administration of the Fund; develop and manage annual operating budget for administration of the Fund; review and monitor monthly investment reports provided by investment advisors; approve and process all day-to-day expenses; produce month-end financial reports; ensure that transfers of Fund assets occur timely and in accordance with Trustee direction; sign documents on behalf of the Fund and directives to banks and managers authorizing transfer of funds; sign checks on behalf of the Fund; coordinate with insurance brokers on the Fund’s insurance policies and ensure that adequate coverage is maintained; review contracts to ensure employer contributions comply with contractual obligation.
• Communications/Notices - Ensure all plan and policy changes are communicated to Fund Office staff, participants, employers, the Union, as well as other plan professionals as needed; ensure that all participant communications and required notices for the Fund are completed and distributed in a timely manner.
• Technology - Oversee all aspects of technology used in the administration of the Funds; work with system vendor to ensure adequate systems and technology are maintained to support the Fund’s recordkeeping, processing, and customer service needs; assist system vendor with the development of system requirements and implementation and testing of new benefits administration programs and changes.
• Board Meetings - Coordinate and attend meetings of the Boards of Trustees; develop all agendas for regular, special and committee meetings; work with Trustees and plan professionals to coordinate and prepare materials for meetings and monitor action items and deliverables.
• Strategic Planning - Work with the Boards of Trustees in strategic business planning process and implement short- and long-term goals and objectives for the Funds.
Ideal candidates will meet the following requirements:
• Bachelor’s degree required; advanced degree or certifications (e.g., MBA, CEBS) preferred.
• Minimum of 10 years of experience demonstrating increased responsibility in benefit plan administration (pension and health) and compliance (or equivalent experience) in Taft-Hartley or collective bargaining environment preferred. Minimum of 5 years of management-level experience, including direct experience with executive-level decision making and interaction with Boards/Trustees preferred.
• Experience managing employees in an office that oversees significant financial activity preferred.
• Knowledge of employee benefit plans and related governmental/legislative regulations (ERISA, DOL, IRC, HIPAA/HITECH, ACA, PPA, etc.), including knowledge of plan design and interpretation preferred.
• Strong leadership and judgment skills, exceptional interpersonal and communication (written and oral) skills, including the ability to interact with Trustees, plan participants, Union, employers, outside professionals and service providers
• Detail-oriented and organized, have strong analytical and project management skills, look for opportunities to drive process improvement, and have a knowledge of and appreciation for the regulatory and political environment.
• Position may require availability after normal business hours and on weekends and travel on a limited basis to participate in conferences and meetings with plan participants to address benefits-related issues.
• Experience with benefits administration systems software, particularly as developed and maintained by Innovative Software Solutions Inc. (ISSI), the Funds’ current vendor.
• Proficient with current technologies and MS Office suite.
The Fund Office is a diverse office that serves a diverse workforce. The Funds offer a competitive salary and a comprehensive benefits package.
Interested candidates should submit their resumes and references electronically to Fund counsel by July 6, 2020. Please submit materials and direct any questions to both email addresses listed below:
Sariyah Buchanan, Esq. - firstname.lastname@example.org
Louise Pongracz, Esq. - email@example.com