COVID Policy

​In support of our efforts to create a safe environment for our in-person attendees, we have formed a COVID Advisory Team to monitor and share with us the latest science-based information and to guide us in developing our safety protocols. 

Understanding that this is an ever-changing situation, this team will continue to work with us leading right up to the conference, making recommendations consistent with emerging guidance and trends.

We have also been monitoring federal, state and local guidance on safety precautions and are in frequent communication with the property’s safety leaders. As new information emerges, we are adjusting our plans with a goal of ensuring a safe learning environment. We will continue to post updates on safety protocols as they are available. 

In-Person Participation

All in attendance will champion safe practices upheld by science, including being vaccinated.

Vaccinations Required: All individuals attending the conference will be required to be fully vaccinated for COVID-19.
Fully vaccinated means: 
- Two weeks after the second dose in a 2-dose series, such as Pfizer or Moderna vaccines, or
- Two weeks after a single-dose vaccine, such as Johnson & Johnson's Janssen vaccine

All in attendance must attest to their vaccination status. If not vaccinated, they will be directed to the virtual conference offerings. 

Indoor Masks Required: Face masks will be required for all in attendance when indoors, including individuals who are vaccinated. 

Physical Distancing: All session and breakout room seating will implement physical distancing protocols. There will also be additional efforts to alleviate any potential congestion in high traffic areas and we will ask attendees to avoid congestion to the extent practicable.

Safe Food & Beverage Service: We are currently working with the hotel for all food service functions to allow for outdoor dining. 

Minimal Handouts: In order to minimize touchpoints, there will be minimal handouts available. Attendees are encouraged to download handouts via the conference mobile app.

Conference Participant Expectations:
  • Adhere to all federal (CDC), state, and local health authority guidelines while traveling to the program;
  • Not participate if you are experiencing any flu-like symptoms or have recently been exposed to anyone who tested positive for COVID‑19 or variants;
  • Wash hands often with soap for at least 20 seconds and/or use an alcohol-based hand sanitizer;
  • Avoid touching your eyes, nose, and mouth with unwashed hands;
  • Engage in additional responsible health and safety practices, traveling to and at the program;
  • Act in the best interests of your own well-being, and that of your fellow conference participants; and
  • Avoid crowded social gatherings, receptions, venues or other indoor activities that do not implement social distancing or other recommended hygiene practices.

Onsite Safety Measures
The Marriott Hilton Head Island Resort, is currently offering the following safety measures. As this is a rapidly evolving situation, please understand that these guidelines may change to reflect the most current safety standards.

Enhanced Cleaning: The Marriott has increased the frequency of cleaning and disinfection, particularly in areas with high traffic including restrooms, elevators, and common spaces. Hand sanitizing stations will be located throughout the resort. Guest rooms are sanitized prior to your arrival. 

Personal Protective Equipment (PPE): Staff members will wear face coverings while in indoor public areas. The restaurant, bar and valet staff as well as housekeepers will wear gloves at all times. However, if a hotel employee has provided vaccination proof, they are not required to wear a mask. 

Room Service: The room service cadence will occur after every four days unless otherwise specified, whether cleaning is required more or less often. Extra bath amenities are available upon request. Every guest room is thoroughly cleaned and disinfected prior to your arrival. If you wish to receive daily housekeeping refresh service, please let us the Marriott’s guest services team know. They will be happy to schedule service according to your preferences.

Meeting and Public Spaces: Plexiglass is in place for buffets, the gift shop and at the front desk. Bottled water is used in lieu of water stations. Each meetings space is sanitized prior to arrival. Masks are available for guests upon request. There is a touchless check-in/check-out option.

Advisory Team 

Sara S. Johnson
Sara S. Johnson, PhD
Conference Chair, Art & Science of Health Promotion Conference;
Co-President & CEO of Pro-Change Behavior Systems, Inc.

Ron Z. Goetzel
Ron Z. Goetzel, PhD, MA
Senior Scientist and Director of the Institute for Health and Productivity Studies (IHPS), Johns Hopkins Bloomberg School of Public Health

Bruce Sherman
Bruce Sherman, MD, FCCP, FACOEM
Medical Director, Employee Health Plan, Cone Health/Triad Health Network;
Medical Advisor, National Alliance of Healthcare Purchaser Coalitions;
Adjunct Professor, University of North Carolina – Greensboro; Assistant Clinical Professor, Department of Medicine, Case Western Reserve University School of Medicine

Questions? Contact Us

Richard Safeer
Richard Safeer MD, FACLM, FAAFP, FACPM
Chief Medical Director Employee Health and Well-being, Johns Hopkins Medicine

Michael P. O'Donnell
Michael P. O'Donnell, PhD, MBA, MPH
CEO, Art & Science of Health Promotion Institute