Manager, Benefits Administration

SUMMARY
Supports the development, implementation, and administration of employee benefit plans and health and wellness programs. Assists in the implementation and dissemination of human resources policies and procedures.

PRIMARY DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Assist in administering the employee and retiree benefit plans and programs including a self-funded medical plan, a fully insured medical plan, dental, vision, life insurance, LTD, STD, and flexible spending account plans, including COBRA and Medicare Part D Subsidy administration. Ensures compliance with applicable laws including HIPAA privacy, security, and portability requirements.
  
• Develops strong vendor relationships to ensure quality of service and supports the vendors’ administration of the benefit plans and delivery of benefits.
  
• Resolves employee and retiree claims and coverage issues, provides policy interpretation regarding claims, eligibility, enrollment, and scope of coverage.
  
• Manages benefit renewal process including writing RFPs, evaluating bids, conducting vendor negotiations, and analyzing cost effectiveness and quality of service. Makes recommendations to upper management.
  
• Coordinates open enrollment presentations, annual Health Fair, and other wellness initiatives.
  
• Directs the development, preparation, and distribution of written information to employees and retirees regarding benefit plan matters, including SPDs, Medicare Part D Creditable Coverage Notices, HIPAA Notices, etc.
  
• Supports the administration of the Employees' 401(k) Plan and associated reporting requirements. Interfaces between the Funds and the 401(k) Administrator.
  
• Assist in completing: Census reports; RDS Part D Subsidy Report; Non-Discrimination Report 401(k); 1094-C and 1095-C Reporting.
  
• Monitors, administers, and tracks FMLA, ADA, DCPFL, and Short-term Disability.
  
• Ensures compliance with all federal, state and local laws related to employee benefits, compensation, workers’ compensation, and governmental regulations (i.e., ERISA, ADA, FMLA, DCPFL, COBRA, HIPAA, etc.).
  
• Develops communication tools to enhance understanding of the organization’s benefits package.
  
• Serves as HRIS back up: maintenance of all personnel information on the HRIS, processing personnel actions for salary, address, title changes, terminations, etc., and updating changes on HRIS for Trustees, exempt and classified employees and retirees.
  
• Serves as back up to new hire onboarding: Thoroughly reviews benefit offerings with new employees and ensures all new hire paperwork is completed.
  
• Acts with discretion and maintains confidentiality of information.
  
• Preserves the interests of employees in accordance with personnel policies and applicable labor, pay and benefits laws and regulations.
  
• Develops and implements special projects as assigned.
  
• Responsible for adhering to all Funds policies and procedures adopted to comply with the Health Insurance Portability and Accountability Act (HIPAA) governing the privacy, security, and use of protected health information.
  

INDUSTRY KNOWLEDGE
Requires advanced knowledge of health and retirement benefits, employment law, and Employee Retirement Income Security Act (ERISA). Demonstrates ability to apply a broad range of knowledge to the day-to-day administration of policies, plans, and programs.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Bachelor's Degree (B.A.) or 48 credit hours from an accredited college or university, preferably in business or human resources, PLUS at least three years of related work experience. Specific courses in benefits administration and employment law considered to be a plus.

LANGUAGE SKILLS
Requires reading to understand and apply complex material (reports, research papers, journal articles, etc.). Requires writing with precise language to communicate complex information (detailed business reports, organization policy statements, etc.). Strong written and oral communication skills required as well as highly developed interpersonal skills. The position interacts with all levels of employees, retirees, insurance companies, and vendors. Communications include exchanging basic to complex information, providing advice/counsel, making recommendations, resolving matters, and negotiating critical transactions.

MATHEMATICAL SKILLS
Requires ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS
Although not required for this position, SHRM-SCP, SHRM-CP, or employee benefits certification preferred.

OTHER SKILLS AND ABILITIES
Requires advanced level computer skills. Uses a wide variety of software such as advanced spreadsheet, database, graphics, statistical and/or desktop publishing applications.

PHYSICAL DEMANDS
Travel as required to conduct Funds’ business. Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPLETE BACKGROUND CHECK REQUIRED.

Entry Level Salary: $97,325
Maximum Hiring Salary: $128,807
Maximum Grade Salary: $152,828

Submit Resumes To: Helen Nixon - [email protected]

Resumes should be submitted by: Friday, May 22, 2025