Administrative Manager

Job Title: Administrative Manager (Retirement Funds)

Location: Youngstown, OH (On-site at Union Hall)

Employment Type: Full-Time, Sole Contributor

About the Role
Ironworkers Local 207 is seeking a highly organized and self-motivated Administrative Manager to lead its Fund Office. This is a "working manager" position, serving as the sole full-time employee responsible for the daily operations and administration of two primary funds: a Pension Fund (Defined Benefit) and an Annuity Fund (Defined Contribution).
The ideal candidate is a disciplined professional who enjoys working independently and can navigate the complexities of ERISA/Taft-Hartley multiemployer benefit plans.

Key Responsibilities

• Fund Administration: Process monthly employer remittances, fringe benefits, and reciprocal contributions. Manage participant and pensioner records, including work history and demographic data.
  
• Benefit Management: Calculate pension benefits; review and approve applications for retirement, death benefits, annuity loans, and hardship withdrawals.
  
• Financial & Compliance: Maintain financial records via QuickBooks. Oversee payroll, tax reporting (local, state, federal), and pension withholdings. Assist auditors with annual audits and Form 5500/8955-SSA filings.
  
• Trustee Liaison: Act as the primary point of contact for the Board of Trustees. Prepare meeting agendas, minutes, and quarterly financial reports. Coordinate with professional advisors (attorneys, actuaries, auditors, and investment consultants).
  
• Office Operations: Manage office insurance policies (bonding, fiduciary liability). Coordinate with the Union Business Manager on delinquent employer collections and work status updates.
  
• Member Service: Provide clear, professional communication to participants, retirees, and their families regarding their benefits and applications.
  

Required Skills & Qualities

• Independence: Proven ability to organize, prioritize, and execute a complex workflow while working alone.
  
• Technical Proficiency: Strong skills in MS Office (Excel/Word) and QuickBooks. Ability to master proprietary pension software (Bridgeway/ISSI).
  
• Attention to Detail: Absolute accuracy in data entry, financial calculations, and application of Fund rules is essential.
  
• Communications: Excellent verbal and written skills for interacting with members, union leadership, and professional vendors.
  
• Industry Knowledge: Prior experience with ERISA, Taft-Hartley plans, or Union Fund administration is a significant plus. A willingness to pursue continuing education (IFEPB) is encouraged.
  
• Bachelor’s degree or comparable relevant experience is preferred.
  

Benefits
Fully paid health insurance, employer funded defined contribution plan, paid vacation/PTO.

How to Apply
Please send your resume and cover letter to Tony Deley at [email protected] or mail to 694 Bev Rd, Boardman, OH 44512.